COUREURS DE BOIS VOYAGEUR TRAIL CLUB
ANNUAL GENERAL MEETING
TUESDAY 20 NOVEMBER 2007
7.00 PM at the
North Truck Terminal, Highway 108,
(Note, Any member requiring transport in order to attend the meeting; please call Alan at 848 – 8776)
Coffee, Tea, Cookies and Tim Bits will be available prior to and during the meeting.
Call to Order
DEPUTATION
We are pleased to welcome Brad (and/or other staff) from SARICH SOURCE FOR SPORTS who support our club and the Voyageur Trail Association in many ways to bring our members up to date on “WHATS NEW IN GEAR AND EQUIPMENT FOR 2007/2008”.
The presentation will take about 30 minutes.
BUSINESS MEETING
Minutes of the previous meeting, September 18, 2007
Matters arising from the minutes
NEW BUSINESS
Presidents Report; How we generate our income, the city trail network, trail clearing work completed for the 2007 season, final work in progress, the Trans Canada Trail, the rebuttal to Charles May.
Treasures Report; (Note for the incoming committee, at the end of the VTA fiscal year – 1 April to 31 March a brief statement of income, expenditure and bank balance for the year is forwarded to Larry Gringorten, required for the insurance.)
Vice Presidents Report;
Trail Master/Web Masters Report.
On completion of all reports and any Q&A the entire executive will stand down and the elections for the new executive for the next two years will be held.
ELECTIONS
There are rules (of course): The elections must be moderated, as we have not had a nominations committee, the chair of which is usually the moderator, it is usual for the outgoing president (now the Past President) to moderate the elections.
If there are to be secret ballots i.e. 2 or more nominations for a position on the club executive, the moderator will call for an assistant from the floor to check the vote count(s). This assistant must be a member in good standing and not a nominee.
All nominees must be club members or members at large residing within the club geographic area, be in good standing, and fully paid up members of the association on the date of the election.
Nominations;
a. President
b. Vice President
c. Treasurer
d. Secretary
e. Trail Master
f. Outings Coordinator
g. Web Master/Publicity/Membership/Special Events (Note: These tasks can be split between any of the executive positions above, or can be appointments as non executive positions).
The Elections
Once the elections are complete the new executive will take over the meeting and continue with the agenda plus any additions to the agenda of any appointments items.
The Santa Clause Parade November 30, 2007. This year’s theme is “A story Book Christmas”
Donation to the Parade Committee.
